|Abstract Notification||April 15, 2016|
|Presenter Acceptance & Registration Deadline||June 15, 2016|
|Deadline to Withdraw w/out "No-Show"||June 15, 2016|
|Deadline to Make Corrections to Title/Authors**||August 1, 2016|
|Deadline to Submit Manuscript (Podium Only)||September 1, 2016|
|Online Speaker Ready Room Closes||September 14, 2016|
**Authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form. Changes may NOT be made to the body of the abstract, images or tables. Sorry, no exceptions.
Each podium presentation is allotted four (4) minutes. The microphone will shut off if a speaker’s presentation extends more than 15 seconds beyond the four-minute time limit. Speakers should arrive early to their session and be ready to take the podium opposite the presenter before them, BEFORE that presenter has finished speaking, to facilitate quick transitions.
Non-Exclusive License and Manuscripts
Both a Non-Exclusive License Form, Attestation and a complete manuscript are required from all paper presenters no later than August 1, 2016. The guidelines for the manuscript can be downloaded below.
** Both the Non-Exclusive License Form and Attestation should be completed in the Mira Speaker Management system. For assistance with username and passwords please contact the SRS Meetings Team at firstname.lastname@example.org or +1-414-289-9107.
AV and Presentation Upload
Presentations should be submitted to the Speaker Ready Room starting August 1, 2016.
Presenters who uploaded presentations to last year’s IMAST or Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2014 or 2015 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
The Speaker Ready Room will close September 14, 2016 at 3:00pm EST. After this date presentations may be uploaded onsite.
*NEW THIS YEAR* Presentations should be in 16:9 format (widescreen). Click here for instructions on converting from 4:3 to 16:9.
CME Accreditation Policies *New Updated Policies*
Abstract presentations will be CME accredited, and therefore essential that they be free from commercial influence. SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque). Company names and logos must never be used in a presentation (including in images.)
All abstract submitting authors were to indicate their intent to use a product name at the time of submission. If you did not indicate then but intend to reference commercial products, please email email@example.com.
All presentations must clear a review conducted by the SRS CME Committee. Presenters may be required to submit slides for review before the meeting and may be asked to make small or significant changes if a bias issue is found. Failure to address pertinent CME review issues will result in removal of the presentation from the program and/or a one-year ban for abstract presentations and a three-year ban for invited presentations.
Please note that an additional slide including all authors' financial disclosures will be shown on the screen opposite of the presenter during the presentation. If speakers have any corrections to make to their disclosure statement, please send them to firstname.lastname@example.org by June 15, 2016.
Confirmation & Registration
All podium presenters must confirm their plans to participate by registering for the program by June 15, 2016 and by clicking Accept in the Mira Speaker Management System. Please visit http://www.srs.org/am16/registration to register online.
Final Program Book
Presenters’ abstracts will be published in the scientific program book as submitted. Any corrections that need to be made to the title or author listing should be sent to email@example.com by June 15, 2016. SRS cannot make edits or additions to the abstract text. Also, authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.
Cancellation & No-Show Policy
Authors unable to present their paper in person should inform SRS ASAP which co-author will present in their place. If no one is able to present the paper, please inform SRS by June 15, 2016, so an alternate paper can be substituted. Please note that in the case of a "no-show" podium presentation, all authors and co-authors associated with the "no-show" paper will be prohibited from presenting any papers at the next two Annual Meetings.
Housing & Travel
Presenters are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit http://www.srs.org/am16/housing for details on arranging housing and travel to Prague, Czech Republic.