Key Dates

Abstract Notification  April 15, 2019 
Deadline to Accept Invitation May 15, 2019
Deadline to Make Corrections To Title/Authors**     June 1, 2019
Speaker Ready Room Opens June 25, 2019
Deadline to Upload E-Poster for Inclusion on USB August 15, 2019 
Online Speaker Ready Room Closes  September 12, 2019

**Authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form. Changes may NOT be made to the body of the abstract, images or tables. Sorry, no exceptions.


Onsite Speaker Ready Room

Presenters may upload their PowerPoint presentations in the Speaker Ready Room when they arrive at the meeting. Presentations must be uploaded 24 hours in advance of presentation time.

Location: Room 523A

Tuesday, September 17         13:00-18:00
Wednesday, September 18    6:30-20:00
Thursday, September 19        6:30-18:00
Friday, September 20             6:30-18:00
Saturday, September 21         6:30-12:30

Online Speaker Ready Room

E-Poster Requirements     

Non-Exclusive License and Attestation

Both a Non-Exclusive License Form and Attestation Form must be completed in the Dekon Speaker Management System.  Faculty will be prompted to complete these forms upon logging in to accept their presentation(s).

For assistance with username and passwords please contact the SRS Meetings Team at or +1-414-289-9107.

AV and Presentation Upload

Each session room will be equipped with an LCD projector, laptop, screen, podium with microphone and theater-style seating.

Presentations should be submitted to the Speaker Ready Room starting June 24, 2019. The online Speaker Ready Room will close, September 12, 2019, 5:00pm US EDT.

Online Speaker Ready Room

Presenters who uploaded presentations to IMAST or last years Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2017 or 2018 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.

Presentations should be in 16:9 format (widescreen)Click here for instructions on converting from 4:3 to 16:9.

Download the AV Guidelines for E-Poster Presentations

CME Accreditation Policies

Abstract presentations will be CME accredited, and it is therefore essential that they be free from commercial influence. References to particular commercial products must use their generic name or be balanced by referring to other similar products.


Please note that all E-Posters must include a slide listing of all the author(s)' financial disclosures.

Download a Sample Disclosure Slide

Product Name Use Policy

SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).

Company names and logos must never be used in a presentation (including in images.)

It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest.When there is a known potential conflict of interest, an expanded verbal disclosure will be necessary at the time of presentation. Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.

Please notify us at if you plan to use a product name in your presentation.

Invitation and Confirmation

All podium presenters must confirm their participation by accepting their invitation(s) in the Dekon Speaker Management site by May 15, 2019.

Final Program Book

E-Poster abstracts will be published in the scientific program book as submitted. Any corrections that need to be made to the title or author listing should be sent to by June 1, 2019. SRS cannot make edits or additions to the abstract text. Also, authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.

Housing and Travel

The presenting author or one co-author are required to register for the meeting, pay required registration fees and incur all costs for housing and travel.

Register Online

Hotel Accommodation Information