Key Dates

Invitation Notification April 2, 2019
Faculty Acceptance Deadline May 1, 2019
Deadline to Register June 15, 2019
Speaker Ready Room Opens June 25, 2019
Deadline to Submit Handout (PMC & HDC Faculty) July 25, 2019
Online Speaker Ready Room Closes September 12, 2019

Faculty Requirements


A presentation handout is required from each presenter in the Pre-Meeting Course and Half-Day Courses. Handouts should be limited to six pages and contain no more than six images. 

Please review the Handout Guidelines

Handouts are due on July 25, 2019 and should be emailed to

Non-Exclusive License and Attestation

Both a Non-Exclusive License Form and Attestation Form must be completed in the Dekon Speaker Management System.  Presenting authors will be prompted to complete these forms upon logging in to accept their presentation. The deadline for presenters to accept their invitation and complete these forms is May 1, 2018.

For assistance with username and passwords please contact the SRS Meetings Team at or +1-414-289-9107.

AV and Presentation Upload

Each session room will be equipped with an LCD projector, laptop, screen, podium with microphone and theater-style seating.

Presentations should be submitted to the Speaker Ready Room starting on June 24, 2019 and the Speaker Ready Room will close September 12, 2019.  

Online Speaker Ready Room

Presenters who uploaded presentations to last year’s IMAST or Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2017 or 2018 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.

*Presentations should be in 16:9 format (widescreen)*  Click here for instructions on converting from 4:3 to 16:9.

CME Accreditation Policies

RS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).

Company names and logos must never be used in a presentation (including in images.)

It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest. When there is a known potential conflict of interest, an expanded verbal disclosure will be necessary at the time of presentation. Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.

Please notify us at if you plan to use a product name in your presentation.


Please note that an additional slide including all authors' financial disclosures will be shown on the screen opposite of the presenter during the presentation. If speakers have any corrections to make to their disclosure statement, please send them to by May 15, 2019.

Confirmation and Registration

All invited faculty must confirm their plans to participate by Accepting their invitation(s) in the Dekon Speaker Management System by May 1, 2019 and by registering for the meeting by June 15, 2019. Please visit to register for the meeting online.

Pre-Meeting Course Faculty:  When registering, a $250 discount for the Pre-Meeting Course will be applied upon checkout.  This year the Pre-Meeting Course is included in the base registration rate for the Annual Meeting, so you do not need to select any additional registration option to register for the course and receive your discount. 

Presenters are still responsible for the Annual Meeting fees and the Farewell Reception ticket fees.

Housing and Travel

Faculty are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit the "Housing" tab ( for details on arranging housing and travel to Montréal, Canada.