|Abstract Notification||May 1, 2020|
|June 15, 2020|
|Speaker Ready Room Opens||June 30, 2020|
|Deadline to Make Changes to Title or Authors*|
|Deadline to Upload E-Poster for inclusion on USB||July 27, 2020|
*Authors may only be added to an abstract if they have an existing author account in the abstract submission system and a completed COI Disclosure Form. Changes may NOT be made to the body of the abstract, images or tables. Sorry, no exceptions.
Online Speaker Ready Room Opens June 30, 2020
Invitation and Confirmation
All E-Poster presenters must confirm their participation by accepting their invitation(s) in the Speaker Management Site by June 15, 2020.
For assistance with username and passwords please contact the SRS Meetings Team at firstname.lastname@example.org or +1-414-289-9107.
E-Poster abstracts will be published in the final program as submitted. Any corrections that need to be made to the title or author listing should be sent to email@example.com by July 1, 2020. SRS cannot make edits or additions to the abstract text. Also, authors may only be added to an E-Poster if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.
AV and Presentation Upload
All meeting attendees will receive a USB, upon onsite check-in, with e-poster content. Each session room will be equipped with a LCD projector, laptop, screen, podium, and microphone.
Presentations can be submitted to the Speaker Ready Room starting June 30, 2020. To be included on the USB, upload your presentation by July 27, 2020 at 5:00 PM EDT (US). The online Speaker Ready Room will close on September 3, 2020 at 5:00 PM EDT (US).
Presentations should be in 16:9 format (widescreen). Click here for instructions on converting from 4:3 to 16:9.
Presenters who uploaded presentations to IMAST or last years Annual Meeting Speaker Ready Room may use the same email account and password as last year. If you have forgotten your password, simply click the 'Forgot Password' button and it will be sent to the email account you used. Presenters who did NOT upload in 2018, 2019 or 2020 should create a new account the first time logging into the site. The SRS members-only site password, abstract submission site password, and M&M site password will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
CME Accreditation Policies
The Annual Meeting will be CME accredited, and it is therefore essential that the E-Posters are free from commercial influence. References to particular commercial products must use their generic name or be balanced by referring to other similar products.
Please note that all E-Posters must include a slide listing all of the author(s)' financial disclosures.
Product Name Use Policy
SRS strongly prefers that pharmaceuticals and proprietary software/databases as well as surgical approaches or specific instrumentation such as “Surgimap, MIMICS, EOS Imaging, ROTEM, Isola, TSRH, CD, XLIF, DLIF, AxiaLIF, Solera, Vertex, Expedium, Mountaineer, Shilla, VEPTR etc.,” are not used in presentations. These terms should be replaced by a generic term or description of the drug, software/database and/or instrumentation or technique unless the use of the term directly impacts learners’ understanding of the presentation or data. Instrumentation may also be referred to when the device name is a landmark system that is no longer sold (i.e. Harrington, Cotrel-Dubousset, Luque).
Company names and logos must not be used in presentations (including in images).
It is recognized that studies evaluating a device or devices or comparing different devices or techniques may require the use of product or technique names. If a device trade name or industry developed technique using a trademarked name are used in an abstract or presentation, it will be specifically reviewed by the CME Committee for evaluation of any potential conflict of interest.When there is a known potential conflict of interest, an expanded verbal disclosure will be necessary at the time of presentation. Furthermore, if a product name is mentioned, the audience should be informed of why it is necessary to give the name.
Please notify us at firstname.lastname@example.org if you plan to use a product name in your presentation.
Both a Non-Exclusive License Form must be completed in the Speaker Management System. E-Poster presenters will be prompted to complete these forms upon logging in to accept their presentation(s).
Registration, Housing, and Travel
The presenting author or one co-author is required to register for the meeting, pay required registration fees, and incur all costs for housing and travel.