|Abstract Notification||April 1, 2016|
|Deadline to Withdraw w/o "No-Show"||May 1, 2016|
|Deadline to Make Corrections to Titles/Authors**||May 1, 2016|
|Presenter Acceptance & Registration Deadline||May 1, 2016|
|Deadline to Submit Two-Minute Point Presentation to be Included on USB||May 27, 2016|
|Deadline to Submit Two-Minute Point Presentation to be Included on Kiosk||June 15, 2016|
|Online Speaker Ready Room Closes||July 10, 2016|
Two-Minute Point Presenter Requirements
Each Two-Minute Point Presentation is allowed two (2) minutes. The microphone will shut off if a speaker’s presentation extends more than 15 seconds beyond the two-minute time limit. Speakers should arrive early to their session and be ready to take the podium opposite the presenter before them, BEFORE that presenter has finished speaking, to facilitate quick transitions.
Non-Exclusive License and PowerPoint Presentations
Both a Non-Exclusive License Form and the FINAL PowerPoint presentation are required from all presenters prior to the meeting no later than June 15, 2016. The guidelines for the Two-Minute Point Presentations are found below. Please note, PowerPoint presentations may NOT be re-uploaded on site and any presentation with more than six slides will be automatically removed from the program.
* The Non-Exclusive License Form & Attestation should be completed in the Mira Speaker Management system. For assistance with username and passwords please contact the SRS Meetings Team at email@example.com or +1-414-289-9107.
**Point Presentation PPTs must be uploaded to the Speaker Ready Room, NOT the Mira Speaker Management System.
AV and Presentation Upload
Each session room will be equipped with an LCD projector, laptop, screen, podium with microphone and theater-style seating. If you need any additional audio visual for your presentation, please contact us as soon as possible.
Two-Minute Point Presentations are also available for review during IMAST on computer kiosks and are also distributed on USB to all attendees. Authors who would like their presentation to be included on the USB, must upload it to the Speaker Ready Room no later than May 27. All presentations uploaded by June 15, 2016 will appear on the onsite kiosks. It is not necessary to upload twice.
Presentations should be submitted to the Speaker Ready Room starting on May 1, 2016 and the Speaker Ready Room will close July 10 at 11:59pm PST.
Presenters who uploaded presentations to last year’s IMAST or Annual Meeting Speaker Ready Room may use the same email account and passwords as last year. If you have forgotten your password, simply click the Forgot Password button and it will be sent to the email account you used. Presenters who did NOT upload in 2014 or 2015 should create a new account the first time logging into the site. SRS members-only site passwords, abstract submission site passwords, and M&M site passwords will NOT work. If you need further technical assistance, please click the "SUPPORT" button at the top right of the Speaker Ready Room homepage.
*NEW THIS YEAR* Presentations should be in 16:9 format (widescreen). Click here for instructions on converting from 4:3 to 16:9.
CME Accreditation Policies
Abstract presentations will be CME accredited, and it is therefore essential that they be free from commercial influence. References to particular products must also be balanced by referring to other similar products.
All presentations must clear a review conducted by the SRS CME Committee. Presenters may be required to submit slides for review before the meeting and may be asked to make small or significant changes if a bias issue is found. Failure to address pertinent CME review issues will result in removal of the presentation from the program and/or a one-year ban for abstract presentations and a three-year ban for invited presentations.
Please note that an additional slide including all authors' financial disclosures will be shown on the screen opposite of the presenter during the presentation. If speakers have any corrections to make to their disclosure statement, please send them to firstname.lastname@example.org by May 1, 2016.
Confirmation & Registration
All podium presenters must confirm their plans to participate by registering for the program by May 1, 2016 and by clicking Accept in the Mira Speaker Management System. Please visit www.srs.org/imast2016/registration to register online.
Final Program Book
Presenters’ abstracts will be published in the scientific program book as submitted. Any corrections that need to be made to the title or author listing should be sent to email@example.com by May 1, 2016. SRS cannot make edits or additions to the abstract text. Also, authors may only be added if they have an existing author account in the abstract submission system and a completed COI Disclosure Form.
Cancellation & No-Show Policy
Authors unable to present their paper in person should inform SRS as soon as possible which co-author will present in their place. If no one is able to present the paper, please inform SRS by May 1, so an alternate paper can be substituted. Please note that in the case of a "no-show" podium presentation, all authors and co-authors associated with the "no-show" paper will be prohibited from presenting any papers at the next two IMASTs.
Housing & Travel
Presenters are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit the "Housing" tab (www.srs.org/imast2016/housing) for details on arranging housing and travel to Washington, D.C., USA.